technology for your new office

Congratulations on the new office!

 

Whether you’re a new business opening your first professional office, finally moving your business from your home to a professional office or you’ve outgrown your previous space and are upgrading to a bigger office, we’ve got some technology tips for you.

 

Moving can be draining on your budget, your time and your staff. However, it is an opportunity to purge the clutter, upgrade technology and resources and really anticipate your company’s next steps. Since there will be downtime, whether you plan for them or not, you might as well accept and utilize them for your equipment, phone, computer and network upgrades. Moving costs money, but upgrading equipment later can be even more costly.

 

Technology might not be your forte, but this is the time to really make sure you have a solid IT plan that you can implement. Here are some things to consider as you setup your new office.

 

1. Gigabit Network - With the proper equipment, you can speed up your office network with a Gigabit network. Although not all offices need this kind of speed, new companies should consider their business goals and plan for networking at that capacity.

 

2. Enterprise Social Network -  Creating and implementing a communication tool for your staff is an essential  part of the new professional office. Whether you are a graphic design firm or a legal office, the efficiency you will find by implementing Yammer, Chatter, MangoApps or Jive will put you leaps and bounds ahead of your competition.

 

3. Industry Specific Needs - Your legal office needs to have the right scanning and document digitization processing equipment in place as well as top notch security to protect your data assets. Your medical office needs the right EMR, assurance of HIPPA-compliance and PCI-compliance for billing.  Maybe your field has unique needs or maybe you want to step out of the box and try things a bit different. While you are moving, why not change it up.

 

4. 3-2-1 Backups - In case of a disaster, you want to have solid backup of all company data. Your backup is your data’s insurance plan. In many businesses today, the business is only as good as the data. Whether your company does this or brings someone in to set it up, 3-2-1 is a good rule of thumb for your backup plan. 3-2-1 = 3 copies of anything you care about, 2 different media formats and 1 off-site backup.

 

5. Desktop Support  - Now that you have an office, you also have equipment that will require routine and emergency support. Having a plan for routine maintenance of your company’s computer is important, but having a place to turn when a computer breaks or a virus is detected is even more important. Without computers, your staff can’t work, efficiency goes down the tube and profits go out the window. If you don’t have a plan, this is where a Managed IT service provider might be able to help you.

 

6. BYOD Policy - Will you allow staff to bring their own devices? And how can you secure and support your network? Not allowing them to bring devices also creates other types of problems, so we recommend taking a stand and making a policy to implement. More on this subject here.

Just as you hire movers to transport and set up the new office, consider hiring an IT consultant to help you sort through the clutter and maintain a safe and productive work environment in your new professional office. A Managed IT company, like BKS, will help you identify your IT needs, make upgrade suggestions and setup the new IT system in an efficient and professional manner.